What is a Warehouse Management System? (WMS)

A warehouse management system (WMS) enables businesses to manage and control their warehouse operations from the moment goods or materials enter the facility until they are transferred out. 

With the right system in place, you will be able to track the flow of every raw material, in-process item, and finished good within your warehouse. Receiving and putting away goods, picking and shipping orders, and stock replenishment are all automated and optimized by an effective Warehouse Management System. In addition to this, our WMS can also be integrated to industry leading ERP’s such as SAP Business One, Quickbooks, Microsoft Dynamics, Sage50, Sage100 and Sage300.  

Top Features of a Warehouse Management System 

  • Improves Warehouse Organization
    • The implementation of a WMS can help businesses optimize their inventory storage by maximizing the space that is available. In addition to this, some programs may also promote good inventory movement through FIFO or LIFO.  
  • Limits Human Error
    • As humans, we are all prone to mistakes. When it comes to manual data entry processes, it’s normal to see mistakes occurring every day. By automating your WMS, you will be able to limit the number of mistakes that occur. 
  • Fulfillment of Orders 
    • Data collecting processes can be improved using a WMS and a mobile device such as the one’s that we offer from our partners at Zebra Technologies. With this, the process of picking orders is greatly improved. How? The WMS lists what item needs to be picked as well as its exact location in the warehouse.  

Top Benefits of Warehouse Management Systems

Warehouse management systems allow businesses to track serialized SKU’s, enhance inventory visibility, and reduce errors that occur as a result of manual data entry processes. With tools such as WDCS, businesses are now able to increase their performance by eliminating unnecessary inefficiencies which usually results in additional storage and a reduction in operating expenses. 

Throughout this article, we will be sharing information about the different benefits that warehouse management systems such as WDCS provide.  

1. Enhanced Inventory Visibility

Provide real time data of your inventory levels through the use of barcodes and RFID tags. These data capturing technologies allow users to quickly scan items and have the information they need available to them on the warehouse management systems dashboard.

Some of the information that will be displayed in the dashboard could include the items quantities and current location in the warehouse bringing a better view of your inventory levels. Inventory items can also be identified by different attributes such as a product’s color, model, size or even those that are closest to expire.

2. Increase Inventory Turnover Speed

Warehouse management systems implement the strategies of FIFO or LIFO to ensure proper inventory movement. By doing so, items that are soon-to-expire are moved first, which prevents any inventory loss. In the case that items are already expired, they can be easily identified and removed before they are shipped to the client. 

With the implementation of these warehouse management systems, you can reduce the probability of having too much or too little inventory available. 

3. Optimize Warehouse Space

Organizing inventory items by categories allows users to easily optimize their warehouse storage as well as to identify each items current location. When installing a program such as WDCS, its common to see more products being stored in the same warehouse. Users also experience more work getting done with the same number of staff workers. 

4. Cloud Storage

Manual data entry processes usually require a place to physically store documents. When information is stored this way, it’s difficult to administrate the information of each client; not to mention the risk of losing or damaging the documents.  

Cloud storage provides users a secure and easily accessible way to store documents. There is no need to manage your own servers which means that no physical space is required. One of the main benefits that come with cloud storage is the simplicity that users face when sharing information. 

In the case of WDCS, all documents are securely stored in our back office system. This allows users to quickly access their documents and share them with their clients. 

5. Enhance Security

The system administrator has control over each user’s access. This prevents any unauthorized access from users when it comes to capturing data in the field with barcode scanners, to managing important documents.

6. Reduce Operating Expenses

Increase the performance in your warehouse by ensuring that no space is wasted. By correctly organizing the places in which each item is stored, as well as the tasks that a team performs helps maximize the resources that are currently available. 

The integration of a warehouse management system can therefore save users time and money as they eliminate inefficient tasks and optimize the flow in which items are moved around the warehouse floor. 

WMS in Puerto Rico Case Study

MultiSystems has installed various WMS Systems in Puerto Rico. One of these installations was performed in the facilities of our clients from Grupo Colon Gerena. To learn more about how our WMS solution was applied to help organize a warehouse that distributes to over 116 restaurants across the island, watch the full video below: 

To learn more about warehouse management systems, visit our software solution page called WDCS




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